Our Privacy Policy | Carolina Designs

Learn the lengths Carolina Designs goes to protect your information and understand what information is collected and what it's for.

Privacy PolicyCarolina Designs Realty Privacy Policy

How we handle the information we gather when you visit our web site

We collect and store only the following information about you: The name of the domain from which you access the Internet; the date and time you access our site; the item you requested from the server; and the Internet address of the web site from which you linked directly to our site. If your browser accepts cookies we may use a cookie to determine if you are a repeat or new visitor, or to understand how many different visitors come to our site. When we examine this data, it is always presented in an aggregate form. Except as outlined in the Security section at the bottom of this document, we do not track or look at individual’s usage behavior.

What is a cookie?

A cookie is a small piece of information that is sent to your browser, along with a Web page, when you access a Web site. There are two kinds of cookies. A session cookie is a line of text that is stored temporarily in your computer’s RAM. Because a session cookie is never written to a drive, it is destroyed as soon as you close your browser. Carolina Designs Realty uses these types of cookies as you move from page to page during the reservation process. A persistent cookie is a more permanent line of text that gets saved by your browser to a file on your hard drive. Carolina Designs Realty uses these types of cookies for the sole purpose of having the Reservation Request fields already populated for returning users. If you have your browser set to notify you before accepting cookies the notice will tell you if the cookie expires some time in the future or not. Persistent cookies have an expiration date in the future. Session cookies have no date associated with them.

Use of cookies

We have set our software so that your browser will only return cookie information to the domain where the cookie originated. No other site can request it. When you return to this site, the cookie is sent back to the web server, along with your new request. We use this information to create summary statistics which are used for web site planning and maintenance and to analyze system performance. This information tells us the number of visitors to the different sections of our site and helps us understand if our site is meeting the needs of our visitors. This information is only presented in an aggregate form, never for an individual user.

Cookies from this website can only be read by this website. If you do not wish to receive these cookies, you may set your browser to reject the cookies (consult the instructions for your particular browser on how to do this). You will not be able to reserve a home on this site with cookies disabled.


Our website integrates technologies of trusted advertising partners (third-party companies) that allow the recognition of your device and the collection of information about your browsing activity in order to provide advertisements about goods and services likely to be of greater interest to you. In particular, these partners collect information about your activity on this website to enable us to show advertisements for our products and/or services to you on third-party websites and apps.

Our partners may use non-cookie technologies on which browser settings that block cookies might have no effect. Your browser may not permit you to block such technologies. For this reason, please keep in mind that you can block the collection and use of information related to you by advertising companies for the purpose of serving interest based advertising by visiting the following platforms of self-regulatory programs of which those companies are members:

The NAI’s opt-out platform: http://www.networkadvertising.org/choices/
The EDAA’s opt-out platform http://www.youronlinechoices.com/
The DAA’s opt-out platform: http://optout.aboutads.info/?c=2&lang=EN

Securing your privacy

We will protect the quality and integrity of your personally identifiable information. We have implemented technical and managerial procedures to maintain information that is accurate, current, and complete. We will make a sincere effort to respond to your requests to correct personal information inaccuracies in a timely manner.

We also take appropriate steps to protect your privacy. Whenever you provide sensitive information (for example, a credit card number to make a reservation), we will take reasonable steps to protect it, such as encrypting your card number. We will also take reasonable security measures to protect your personal information in storage. Credit card numbers are used only for processing payments and are not retained for any other purpose.

Your personal information will only be used by Carolina Designs Realty.

If you identify yourself by sending an E-mail

When you send us personally-identifying information, (e.g., in an electronic mail message), or by filling out a form that E-mails us this information, we use this information to respond to your request.

We want to make it clear that we will not obtain personally-identifying information about you when you visit our site, unless you choose to provide such information to us (for example, filling out the form for the reservation or brochure request). Except for authorized law enforcement investigations, or as otherwise required by law, we do not share any information we receive with any outside parties.


For site security purposes and to ensure that this service remains available to all users, the Carolina Designs Realty webserver employs industry-standard methods to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Unauthorized attempts to upload information or change information on the Carolina Designs Realty server is strictly prohibited and may be punishable by law, including the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.

In the specific context of this security monitoring, there is no expectation of privacy. However, only in the case of actual law enforcement investigations, will we attempt to identify individual users or their usage habits.

Testimonial Policy

Our testimonial and review policy can be accessed here.

Check-in / Check-out

Check-in and check-out information, times and methods to help get your vacation started quickly and smoothly.

Check In Check outCheck-in | Check-out

PLEASE NOTE: Due to COVID-19, check-in procedures have changed. In order to implement additional cleaning protocols, check-in time is now 5:00 p.m. However, you will be notified if your house is ready early. We will not be able to accommodate early check-in or late check-out requests. Visit our Enhanced COVID-19 Protocols page for more information.

If your home is cleaned and ready for occupancy before the regular check-in time, the leaseholder will be notified via email. Other members of the leaseholder’s party can sign up for this early notification service here. Please note that if your home is available early, it is not guaranteed that the pool and hot tub will have been serviced by check-in.

Two Types of Entry Code

  • Lease Entry Code: This code activates at 5 p.m. on check-in day and de-activates at 10 a.m. on check-out day.
  • Early Release Code: This code is provided to guests in the event that the home is ready to occupy early. It works on a temporary basis to allow early entry and will deactivate at 5:00 p.m. on the day of check-in. At that time the lease entry code must be used for home access throughout the balance of your vacation.

Click here for instructions on how to use our keyless entry system.

How You Receive Entry Codes

  • Lease Paid in Full: If your balance is paid in full, you will receive a lease entry code via email in advance of your scheduled check-in day.
  • Lease Balance Due: Outstanding balances must be paid before you are eligible to receive a keyless entry code. Those with balances due on check-in day must contact our office immediately to make payment.
  • On the day of check-in, leaseholders will receive an email when your vacation home is ready for check-in. Other party members may sign up for this service here.

You will find the following on the kitchen counter of your rental home:

  • Important guidelines and policies
  • Area trash schedules
  • Subdivision information (if applicable)
  • Parking passes (if applicable)
  • Rebooking forms if you intend to reserve this home next year

Check-out Information:

  • Check-out time is 10 a.m. and your lease entry code will expire at that time.
  • Checking out is easy. The leaseholder will receive a text or email two days prior to the lease end date, which will guide you through the simple process.
  • Certain homes are available to be rebooked for the same week the following year. The deadline for rebooking is noon on the Monday following your departure. Please email us at reservations@carolinadesigns.com or call 800-368-3825 to check availability.
  • When preparing for check-out, please remember to:
    • Load and start the dishwasher(s).
    • Remove all trash from the home. Only trash in cans will be picked up, so all trash must be placed in cans. Place cans at the street curb (unless otherwise noted).
    • Do not remove linens. Leave beds unmade and towels in the bathroom.
    • Leave the house and outside areas in a tidy condition, with all trash and personal belongings removed.
    • Close and lock all windows and doors.

Prospective Owners


A Foundation of Success

With over 20 years of experience and close to 350 of the finest Outer Banks homes, our company has run on the strong foundation of quality service, accountability, and trust.

Some key details about Carolina Designs Realty:

  • Our core mission is and has always been to provide excellence in property management to our owners.
  • Our primary focus is to maximize revenues through superior performance. Our homes have some of the highest occupancy levels and maximum rates.
  • We have been serving the Outer Banks as a family run business since 1988.
  • We manage some of the finest homes in Corolla, Duck, Southern Shores, Kitty Hawk, Kill Devil Hills and Nags Head.
  • Our inventory remains very manageable at approximately 350 homes. We purposely limit our growth to maintain our high standards of service.
  • The excellent service we provide results in customer satisfaction and loyalty to our company.
  • With a well trained, professional staff, we have a proven track record of success and offer quick response to any need, even during the most critical times. We are here for you 24/7.
  • Each of the Carolina Designs Realty Management Team has an average of over 20 years of experience. Let us put this wealth of knowledge and experience to work for you.
  • With a smaller, selective inventory, every home gets our attention and we can handle any situation with care and skill.

Communication is Key

Effective Property Management starts with the ability to communicate well across all spectrums of the company — with our homeowners (our primary clients); with our guests; and within our organization. We go the extra mile to make sure your home is well cared for and profitable.

  • Our Property Managers are available and ready to work with you. We’ll get to know you and what is important to you to serve you best.
  • Our Reservation Staff will become familiar with you and your home so that we can represent you effectively and enthusiastically.
  • Our Customer Service Specialists are here to help with vendors, billing and guest relations
  • Our advanced Online Owners Area provides secure, detailed information about your property and gives you instant access to a wealth of data on your property and your guests.
  • You’ll get answers to any questions and expert guidance with our accounting support.
  • Our email notifications and monthly newsletter will keep you updated with important information.
  • We make it easy to rent your home! We were the first company to offer guests the ability to plan vacations over a year in advance with our innovative wait list and 10% down programs.

Tools and Technology

Technology plays a large role in allowing us to serve our owners, reach out in our advertising, and work well as a team. For over twenty years, Carolina Designs Realty has been a leader in the innovative use of technology. Our in-house technical staff is constantly improving our systems, for our owners, our guests and our staff, allowing us to provide excellent information and services.

  • Carolina Designs Realty has been an industry leader and continues to innovate and improve our systems.
  • Our website was the first on the Outer Banks to take online reservations, the first to provide online floor plans, and is one of the most highly ranked sites on search engines.
  • Our team of in-house programmers continue to produce innovative tools to increase our performance in vacation rental management.
    • 1.3 million visitors in just this past year to carolinadesigns.com
    • Aggressive web marketing with solid conversion rates
  • Our state-of-the-art Owner’s Interactive Site gives our owners the ability to:
    • view a wide variety of reports, including monthly income, expenses, performance charts, guests and guest history
    • set their own rates
    • manage owner time and
    • schedule services

We are proud of what we have accomplished thus far and strive to remain on the cutting edge of both the Technology and Vacation Rental Management industries.

It all starts with the basics – clean homes

Every Housekeeper and Inspector is an employee of Carolina Designs Realty. We continually train these vital members of our organization, recognizing the importance of a dedicated staff that cares about your home.

  • Our professional team of Housekeepers and Inspectors is led by our in-house Operations staff with over 60 years of combined experience and are key members of VHRP (Vacation Rental Housekeeping Professionals).
  • Our housekeeping department has a proven reputation with a mission of maintaining the highest standard of housecleaning in each and every home.
  • Every home is finished with fresh linens, 2 towel packs per room, and an amenities package with complimentary cleaning, soap and paper products.
  • Every home is checked by an inspector.

Contact Information

Carolina Designs offers rental management services for approximately 350 vacation homes from Corolla to Nags Head on the Outer Banks. We are very selective about the number of invitations that we extend each year so that we maintain the highest level of service for our owners and guests in the industry. Our services and success are based on our partnerships with owners of the finest Outer Banks homes who share our goal of providing premium vacations for our guests. Please tell us a bit about yourself, your vacation home and what services you might be interested in receiving. If you prefer to talk in person about your home and how we can help, please call Elaine Breiholz, 800.368.3825 x 6242